The following are the steps to apply for a Vehicle Access Permit for access to airside restricted security areas at airports.
Step 1: Get your application form
Obtain an approved Aviation Security Standard Application Form for a Vehicle Access Permit (AvSec Form 5) from the Aviation Security Service (AvSec) Office or download a copy from this website.
Aviation Security Identification Permit System Unit for more information
Step 2: Get a letter from your employer
Obtain a letter from your employer stating the name of your employer (company or organisation), your current position of employment and a brief on why you are applying for Vehicle Access Permit.
Step 3: Get your Drivers Licence and Vehicle Registration updated
Make sure that your driving licence and vehicle registration is up to date. Renewal of driving licences and vehicle registrations can be done after paying the relevant fees at the Ministry of Finance and Treasury’s (MoFT) Revenue Cashier.
Step 4: Get Insurance Certificate for your vehicle:
After your vehicle registration and licence is updated and paid for, ensure that your vehicle is insured and that you are given a copy of a certificate of insurance by your insurance broker. You can get your vehicle insurance through an insurance broker or through a third party arrangement while registering your vehicle at the Ministry of Finance and Treasury (MoFT).
Submit your completed application form to the Manager of Aviation Security Services (AvSec) Division through the Division’s Identification Permit System Unit. Your driving licence and certificate of insurance for your vehicle should also be presented during this step. You will be given details on how to follow up on your application after the submission of your application.
The following are the steps to apply for a Permanent Security ID Card for access to restricted security areas at airports.
Step 1: Get your application form
Obtain an approved Aviation Security Standard Application Form for a Permanent Security ID Card (AvSec Form 2) from the Aviation Security Service (AvSec) Office or download a copy from this website.
Aviation Security Identification Permit System Unit for more information
Step 2: Get a letter from your employer
Obtain a letter from your employer stating the name of your employer (company or organisation), your current position of employment and a brief on why you are applying for Permanent Security ID Card.
Step 3: Police clearance payment
Go to the Ministry of Finance and Treasury’s (MoFT) Revenue Cashier and pay for your police clearance. Upon payment of fee, duplicates of your receipt will be given to you. Hold on to one copy for your record and use the other copy for the next step.
Step 4: Get Police clearance certificate (if required)
Take a copy of your receipt paid for in step 3 and go to the Forensics Department of the Royal Solomon Islands Police Force (RSIPF) Headquarters at Rove. Present your receipt after which an officer from the Forensic Department will assess you for any prior criminal record. If you have no prior record, you will be issued with a police clearance certificate.
Submit your completed application form to the Manager of Aviation Security Services (AvSec) Division through the Division’s Identification Permit System Unit. Your police clearance certificate, passport and residency permit (for expatriate workers) should also be presented during this step. You will be given details on how to follow up on your application after the submission of your application.
The Manager of the Aviation Security Services (AvSec) Division is responsible for granting security Airport Identity Cards (AICs) for both temporary and permanent access to restricted areas and facilities within an airport location. Restricted areas may include areas of buildings, aprons and runways or access to certain facilities and equipment.
Airport Identity Cards (AIC) granted by the Manager AvSec include Temporary AICs for one day access to security restricted areas, Vehicle Access Permits (temporary and permanent) and Permanent Security AICs for those needing to access security restricted areas on a daily basis. Airport Identity Cards (AIC) can be applied for through a set procedure.
Who can apply for an identity card?
You can apply for a Permanent Airport Identity Card if:
you are employed by, or contracted to work for, an organisation that is registered with the Aviation Security Services Division (AvSec) AND;
you are required to carry out work in a secure area at a security designated airport OR;
you work at a non-security designated airport where the airport management or airline management require the use of airport identity cards.
NOTE: VEHICLE ACCESS TO AIRSIDE SECURITY RESTRICTED AREAS (SRA) IS STRICTLY FOR OPERATIONAL AND SECURITY PURPOSES ONLY.
Who can apply for a Vehicle Access Permit?
You can apply for Vehicle Access Permit if you are a holder of an Airport Identity Card (AIC) (temporary or permanent) and if your reasons for holding such a card require you to access airside security restricted areas in a vehicle.
How long do Identity Cards and Vehicle Permits last?
Permanent Airport Identity Cards (AIC) can last for up to three years. They will last for a shorter period of time if you have a work permit that will expire in less than three years, if you are only required to work at the airport for a limited time (less than three years), or at the discretion of the relevant Aviation Security Services Manager.
How much does it cost to apply for a security Airport Identity Card?
Airport Identity Cards are subject to the following charges (subject to change):
Complete and sign the form using a black or blue ballpoint pen.
Post or scan and email the form to us.
If you need to submit more than one application to us, please send a separate email for each application and include the applicant’s name in the subject line of the email and in the file name.
Who needs to complete the form?
The applicant must fill in the “applicant information” sections on the relevant application form.
An authorised signatory from the applicant’s employer must always accompany the application to complete the “Employer Authority Checked” section of the form after the applicant has filled in all of their information (This is usually signed on an accompanying letter to Aviation Security). The order is important because the person who signs for this is confirming the validity of the information provided by the applicant.
In addition, if the applicant will only need an Airport Identity Card for a limited time, the responsible manager from the airport (aerodrome certificate holder) or from the main contractor for sub-contractors must indicate contract start and finish dates.
Does all the information on the form need to be correct?
It is an offence to knowingly provide false information to the Civil Aviation Authority or the Director of Civil Aviation relevant to the Authority’s or the Director’s exercise of powers under the Civil Aviation Act 2008, or regulations or rules made under the Act.
What documents do I provide with my application form?
You application form will need to be accompanied by a legible copy of one of the following forms of identification:
Solomon Islands Driver Licence – can be current or expired within the last two years, but cannot be cancelled, defaced or a temporary licence. Must show your signature and the expiry date; or
Solomon Islands Passport – can be current or expired within the last two years, but cannot be cancelled or defaced. Must show your signature; or
Overseas Passport – must be current and cannot be expired, cancelled or defaced. Must show your signature; or
Permanent Airport Identity Card – must be current and cannot be expired or defaced; or
Statutory Declaration.
In addition you must also provide:
proof of your legal change of name (for example, a marriage or civil union certificate or a dissolution of marriage or civil union) – if your legal name changed after you were issued with your most recent airport identity card;
proof of Solomon Islands citizenship – if you are a Solomon Islands citizen who was born outside of the Solomon Islands and you are not providing a copy of a Solomon Islands passport with your application;
a copy of your work visa or student visa – if you are not a Solomon Islands citizen and you are in the Solomon Islands on a work visa or student visa.
How long does it take to get a permanent Airport Identity Card?
We aim to process each request within 10 working days of the date that we receive the completed application.
Helpful tips to avoid delays
If you are handwriting the form, write clearly.
Attach readable copies of your identification and other documents.
Check that all of the information on the form is correct before you send it to us.
Ensure that you and your employer or main contractor have signed the form in the right places.
Your application will not be processed and will be returned to you if the application is incomplete or illegible and the required documents have not been provided.
If your photograph does not meet requirements, we will let you know so that you can provide another photograph or come in to have your photograph taken at one of our offices.
Do I have to complete the application form or pick up my Airport Identity Card within a particular time limit?
If you submit an incomplete application and don’t provide the missing material to us within 90 days, or if you fail to pick up your airport identity card within 90 days of submitting a complete application, you may be asked to reapply and have to start the process again.
Where do I send the application form?
You should send your completed application form and accompanying documents and submit to the Aviation Security Identification Permit System Unit of the Aviation Security Service (AvSec) Division.
